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Home > Government > Open Government > Policies & Procedures

Policies & Procedures

How the City of Denton conducts business is governed by state law, the Code of Ordinances Municipal Code enacted by the City Council, and our policies and procedures. City policies and procedures are grouped by type, numbered, titled, and assigned creation and revision dates. Click on Policy Number to view a PDF of the policy.

Policy Number

 

Instructions

1.00

Purpose of the Policies and Procedures Manual

 

11-08-1996

2.00

Distribution of City Policies and Procedures, and Administrative Directives

 

12-15-1992

3.00

Method for Instituting a New or Revised policy, Procedure, or Directive

 

12-15-1992

4.00

Method for Updating the Manual

 

12-15-1992

5.00

How to Use the Manual

 

12-15-1992

6.00

Definitions of Terms "Policy," "Procedure," and "Administrative Directive"

 

12-15-1992

7.00

Applicability of Policies

 

11-30-1985

100.00 - 199.99 Human Resources

I. Equal Employment Opportunity

100.01

Equal Employment Opportunity

 

07-12-2011

 

100.02

Americans with Disabilities Act (ADA)

 

04-28-2011

 

II. Employee Recruitment

 

101.01

Job Posting Timetable

 

06-01-1992

 

101.02

Uses of Personnel Executive Search Firms

 

12-17-1985  
         

101.05

Recruitment/Relocation Expenses

 

01-07-2008

 

III. Employee Appointment

 

102.01

Human Resource Employment Process (1976 R&R)

 

04-01-1995  

102.02

Citizenship and Social Security Number

 

12-21-2005

 

102.03

Residency (1976 R&R)

  07-02-1985  

102.04

Minimum Age Requirements (1975 R&R)

 

10-30-1984  

102.08

Nepotism

 

09-03-2002

 

102.10

Medical Examinations

 

07-20-2010

 

102.11

Uniforms

 

01-01-2010

 

102.13

Employee Fuel/Gate Access Card

 

12-17-1985  

IV. Special Categories of Employment Status

 

103.01

Categories of Employment

 

01-07-2008

 

103.02

Telecommuting

  02-01-2000  

V. Employee Development

 

104.01

Employee Development and Training

 

03-17-1986  

104.02

Introductory Period

 

10-1-2009

 

104.03

Performance Appraisal

 

01-01-1992

 

104.04

In-House Advancement

 

01-01-1992

 

 

       

104.06

Transfers

 

06-30-1995

 

104.07

Developmental Tracking

 

04-07-1998  

VI. Employee Records

 

105.01

Employee Records (1975 R&R)

  10-30-1984  

105.02

Reference Checks/Recommendation

 

05-06-1986  

VII. Wage and Salary Plan

 

106.01

Procedure for Receiving Pay

 

06-02-2010

 

106.02

Classification & Compensation Program

 

01-01-1992

 

106.03

Payroll Deductions

 

07-20-2010

 

106.04

Overtime

 

06-22-2013

 

106.06

Response Time & On Call Duty

 

06-22-2013

 

106.07

Longevity Pay

 

08-25-2003

 

106.08

Regular Part-Time Employees

  05-06-1986  

106.09

Position Classification and Evaluation

 

01-01-1992

 

106.10

Incentive/Recognition Programs

  09-16-2003  

106.11

Cellular Phone Allowance

 

02-05-2016

 

VIII. Employee Benefits and Services

 

107.01

Accrual of Benefits (1976 R&R)

 

07-02-1985  

107.02

Holidays

 

07-23-2015

 

107.03

Vacation/Bonus Time

 

02-05-2016

 

107.04

Family & Medical Leave

 

03-11-2006

 

107.05

Illness/Off Duty Injury Leave

 

09-16-2003

 

107.08

Contribution Rate for City Employee Benefit

  01-01-1994  

107.09

Tuition Reimbursement

 

10-01-2015

 

107.10

Employee Assistance Program

 

06-20-1989  

IX. Standards of Conduct for Employees

 

108.01

Duty to Notify of Arrests, Charges and Convictions

 

01-07-2008  

108.02

Meal/Break Times

 

07-20-2010

 

108.03

Use of Tobacco Products

 

10-01-2015

 

108.05

Workplace Violence Prevention

 

02-05-2016

 

108.06

Retaliation Act (1975 R&R)

  01-31-1986  

108.07

Dress Code/Personal Appearance

 

01-01-2010

 

108.09

Outside Employment

  10-30-1984  

108.10

Harassment Prevention

 

07-12-2011

 

108.11

Drug and Alcohol Free Workplace

 

12-10-2002

 

108.12

Anti-Substance Abuse and Rehabilitation

 

11-26-2013

 

108.13

Investigation and Inspection of City Facilities/Equipment

  07-15-1991  

X. Discipline and Separation

 

109.01

Disciplinary Action

 

10-01-2009

 

109.02

Demotions

 

07-12-2011

 

109.03

Disciplinary Appeal

 

10-01-2009

 

109.04

Reduction in Force

 

09-18-2001

 

XI. Attendance

 

110.01

Absenteeism/Tardiness (1975 R&R)

 

07-23-2015

 

110.02

Hours of Work/Flextime

 

08-25-2003

 

110.03

Inclement Weather

 

10-21-2005

 

XII. Approved Leave

 

111.01

Sick Leave

 

02-05-2016

 

111.02

Leave for Judicial or Legal Matters (1984 R&R)

 

01-03-1995

 

111.03

Absence for Voting (1976 R&R)

 

07-02-1985  

111.04

Military Service Leave

 

01-07-2008

 

111.05

Catastrophic Leave

 

04-28-2011

 

111.06

Death in the Family Leave

 

01-07-2008

 

111.08

Personal Leave without Pay

 

08-25-2003

 

XIII. Separation

 

112.01

Separation/Out-Processing Procedure

 

07-23-2015

 

 

       

112.03

Retirement

 

05-08-1988  

XIV. Civil Service Rules & Regulations

 

 

       

XV. Solicitation

 

114.01

Solicitation in City Facilities

 

07-20-2010

 

XVI. Employee Relations

 

 

       

115.02

Problem Solving

 

12-17-1985  

200.00 - 299.99 Safety/Emergency

 

I. Barricading City Streets

 

200.01

Barricading City Streets

 

07-30-1984  

300.00 - 399.99 Energy Conservation

 

I. Energy Conservation: Reserved

 

400.00 - 499.99 Finance

 

I. Accounts Payable: Reserved

 

II. Accounts Receivable: Reserved

 

III. Budget Administration and Development

 

402.01

Budget Period

 

07-13-1982  

402.02

Budget Development

 

07-13-1982  

402.03

Budget Administration

  07-13-1982  

402.04

Revenue Policies

 

07-13-1982  

402.05

Reserve Policies

 

07-13-1982  

402.06

Budget Amendment and Modification

 

07-13-1982  

IV. Cash Management

 

403.01

Cash Handling Regulations

 

02-04-2003

 
 

Exhibit to 403.01

     

403.06

Investment Policy

 

11-15-2011

 

403.07

Debt Service Management

 

11-15-2011

 

V. Cash Receipts, Deposits, and Security: Reserved

 

VI. Financial Planning Procedures

 

405.01

Completion of Financial Planning Monthly Report

  07-13-1982  

VII. Payroll: Reserved

 

VIII. Purchasing and Contracting for Services

 

407.06

Warehouse and Central Stores Operations

 

10-01-1982  

407.07

Sale of City Property

 

07-13-1982  

407.10

Centralized Purchasing

 

01-12-2010

 

IX. Reimbursement of Employee Expenses

 

408.01

Travel Expenses

 

10-01-2005

 

 

       

408.03

Reimbursement for Professional Development Activities

  04-07-1982  

X. Finance/Risk Management

 

409.01

Occupational Injury Benefit Program (107.06 & 107.07)

 

07-12-2011

 

409.02

Confined Space Entry

 

12-31-1990

 

409.03

Personal Injury and Accident Response

 

07-23-1993

 

409.04

Use of Back Support Belts

 

08-28-1992

 

409.05

Comp. Driving & City Vehicle Use (102.06, 108.04 & 408.02)

 

07-23-2015

 

409.06

HIPAA Directive

 

04-14-2006  

409.07

Volunteer Procedures

 

06-01-2010

 

409.08

Red Light Camera

 

06-08-2011

 

409.09

Hazard Communication

 

08-12-2013  

409.10

Automated External Defibrillator Program

 

02-05-2016

 

500.00 - 599.00 General Policies/Procedures/Directives

 

I. Use of City Facilities

 

500.01

Use of the Council Chambers

 

12-12-2001

 

500.02

Use of Conference Rooms

 

09-01-1984

 

500.03

Employee Parking

 

01-01-1996

 

500.04

Municipal Building Space Allocation

 

10-05-1984

 

500.05

Display of Flags at Half-Mast

 

02-01-1994

 

II. Reprographics

 

501.01

Copier Fleet Procurement

  01-01-2009  

501.02

Print & Copy Procurement

  01-01-2009  

III. Facilities Management

 

502.01

Facilities Management Work Order

 

08-2005

 

502.02

Building Energy Conservation

  07-08-2005  

502.03

Identification Cards/Fobs

 

07-14-2014

 

502.04

Operational Directive for City of Denton Facilities

  06-27-1994  

502.05

Construction Renovations Directive

  06-01-2010  

IV. Microcomputers

 

503.01

Acquisition of Microcomputers

 

09-01-1984  

503.02

Accessing On-Line Computer Files

 

09-01-1984  

503.03

Microcomputer Programming and Ancillary Equipment

  12-13-1984  

V. Public Information

 

504.01

Responding to Citizen Requests for City Documents, Records, and Other Public Information

 

11-20-2001

 

504.02

Competitive Matters Exempt from Public Disclosure

 

05-17-2002  

VI. Communications

 

505.01

Administrative Directives Affecting Other Departments (502.00)

 

08-29-1994

 

505.02

Publication Standards and Usage

 

11-18-2009

 
 

Appendix A • Appendix B1 • Appendix B2 • Appendix B3 • Appendix C

     

505.03

Social Media

 

07-14-2010

VII. Technology Services

 

 

       

506.05

E-Mail Use

 

02-05-2001  

506.06

Video Surveillance and Audio Monitoring

 

06-22-2013  

 

       

506.08

Open Data

 

02-09-2015  

VIII. Animal Control

 

507.01

Verification of Adoption Requirements

 

05-10-1990  

507.02

Release of Animals for Research

  05-10-1990  

IX. Vehicle Maintenance

 

508.01

Contact Persons for Vehicle Repairs and Maintenance

  04-04-1991  

X. Internal Auditor

 

509.01

Fraud Directive

 

09-16-2002

 
         

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